The TVCSD Board of Education recognizes the legal requirement to maintain the confidentiality of education records. The procedures adopted by the District for the confidentiality of, and access to, education records shall be consistent with state and federal laws, including the Family Educational Rights and Privacy Act (FERPA) and its implementing regulations and the Regulations of the Commissioner of Education. The Superintendent shall be responsible for ensuring that the District complies with all requirements under the laws applicable to education records.
At the beginning of each school year, the District shall send a notice to parents and to students who are 18 year of age or older (“Eligible Students”) concerning their rights under FERPA and this Policy (“Annual FERPA Notice”). The 2023-24 annual FERPA notice is available here.
The Annual FERPA Notice shall inform parents and Eligible Students that they have the right to: (1) inspect and review the student’s education records; (2) seek amendment of the student’s education records if the parent or Eligible Student believes such records to be inaccurate, misleading or otherwise in violation of the student’s privacy rights; (3) consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent FERPA authorizes disclosure without consent; and (4) file a complaint with the U.S. Department of Education concerning the alleged failures of the District to comply with the requirements of FERPA. In addition, the Annual FERPA Notice shall include:
- the procedure for exercising the right to inspect and review education records;
- the procedure for requesting amendment of education records; and
- a list of “school officials” who may have a “legitimate educational interest” in education records and may thus have access to education records without prior parental consent. The District shall provide a translation of the Annual FERPA Notice for those parents who have a primary or home language other than English.